Privacy

Stichting Confucius Institute Maastricht is non-profit foundation that organizes courses, workshops, events and other activities to teach and promote Chinese language and culture. Among other things we promote and share information about our activities in which we use means such as emails, social media and websites. Via these channels we also collect personal data such as name, email address, gender and search behaviour to enable us to inform you about Confucius Institutes Maastricht products and services in an optimum manner.

Personal data is all data that provides information about you as an identifiable person; it says something about who you are. We ‘process’ this data when we store, look at, share, send or remove it, etc. If you enter into an agreement with Confucius Institute Maastricht and/or sign up for emails or request a quote or any other information via the website or perhaps by telephone, we ask you to fill in your company details and/or contact details. We can combine the information that you complete on our website or supply us with on the telephone with previously given data, as well as with data automatically harvested by using cookies and other technical means, provided of course you have given us permission to do so. For example, we can retrieve your IP address, actions you have performed on the website, the operating system you use or what you downloaded from the website. In fact this concerns all details we can connect with you, directly or indirectly. We have a separate cookies statement Cookieverklaring.

The concrete personal data we process is:

• Name, address, town
• Telephone number
• Email address, opt-in for e-mailings
• Gender
• Company and position
• Contact history
• Surfing behaviour
• Invoicing and payment details

We do not process specific personal data such as your faith, race, political or sexual orientation, criminal data, beliefs, membership of a union or biometric/genetic or medical background without you giving explicit permission to do so.

Our aim is to market products and/or services to you, therefore in the first instance we use your personal data to identify and communicate with you. This means that we use this data to execute the agreement you have with us, such as processing financial data when paying for a product or in the event you have a query about our services and/or we need to contact you. The legal basis for this is article 6 paragraph 1 sub b of the General Data Protection Regulations.

We also use your personal data within the framework of marketing activities if we consider this is relevant to you as our client. Good examples are special offers and ads centred on your personal interests or to participate in research or questionnaires. The legal basis for this is article 6 paragraph 1 sub f of the General Data Protection Regulations.

When we request your personal data, we will make it obvious per situation whether providing us with certain data is necessary or obligatory, and what the (possible) consequences are if this data is not provided. The starting point here is that Confucius Institute Maastricht will not process more data than necessary for the described purposes.

We will never supply, sell, let or lease your personal data to third parties, unless obliged to do so by legislation or you have given us your prior permission to do so. We use service suppliers to perform certain services for us. These are not ‘third party receivers’ but ‘processers’. These processers do not use the data for their own objectives and process the personal data solely in agreement with and by assignment by Confucius Institute Maastricht.

Name Description of processing
CRM systems CRM system used to record client data and contact moments.
Google Analytics
Office 365 Mailing system

Your personal data is processed solely within the European Economic Area (EEA). This includes processing by possible processers we work with.

Confucius Institute Maastricht does not use automated decision-making and/or profiling.

We store your data no longer than is necessary for one of the objectives we have described. Storage periods can vary, according to legislation. You can be assured that we erase all personal data we no longer need to process two years after the date of last contact between you and Confucius Institute Maastricht. However, we also have the option of anonymization in place of erasing if this is required for our statistics purposes for example.

Confucius Institute Maastricht has taken appropriate technical and organisational measures to secure personal data against interference or loss or any other form of unlawful processing, including:

• Our website and software possess SSL certification which gives visitors and users the guarantee that (personal) data is sent via browsers using HTTPS. This means the information is encrypted and secure. For example SSL (Secure Sockets Layer) is also used for online transactions (with credit cards).
• Confucius Institute Maastricht has taken extensive measures to cover the procedure in the event of a data leak. More significantly however: various technical and organisational measures are in place to prevent data leaks. We use reliable systems that meet with all privacy legislation when sending email. In addition, we have processing agreements in place with our suppliers. The CRM system in which we store our clients’ personal data also meets with privacy legislation and we do not store more information than is necessary. Our clients’ websites are managed by a reliable hosting party and we ensure the CMS system we use is regularly updated. In the process, as a protection against hackers, we monitor and block IP addresses we consider unsafe.

If we process your personal data, then you have the right to control this process as part of your privacy protection. You can for example request sight of the data we hold on you and rectify any errors if you spot one. We can grant your objection or right to be forgotten if it appears that processing is no longer appropraite in the way we do it.

Whatever your request, contact us and we will do our best to help you, at no cost to you. You can get in touch with us using the contact details below. Please note that in some instances we will be unable to honour your request, as processing such data by us is necessary. Examples include when a transaction has not been finalised or the financial data we are obliged to store to comply with legislation. If this is the case, then the burden of proof lies with Confucius Institute Maastricht and we will explain this to you. When withdrawing permission for or objecting to direct marketing, we will always honour your request. Finally, you are also entitled to data transferability if this is technically feasible and if this does not involve disproportionate costs to us.

Finally, we would like to make clear that as a so called ‘party responsible for processing’ we are obliged to identify the person making a request and will therefore request and require additional information. In all instances we will react to a request within four weeks.

Confucius Institute Maastricht reserves the right to amend this statement as and when required. Any amendments will be implemented on this page. The most recent amendments were made on April 15th 2019. All amendments will be made known on our website. Confucius Institute Maastricht can process your personal data for new purposes that have not yet been made known to you. In the event of this we will contact you prior to using your personal data for these new objectives, to inform you of the amendments to the protection of personal data and to offer you the opportunity to refuse.

If you have any queries regarding this privacy statement or our privacy policy, or wish to exercise any of your legal rights, please get in touch with us. Contact details are below:

Confucius Institute Maastricht
Brusselseweg 150
6217 HB Maastricht

043-3466600
info@confuciusmaastricht.nl